CA Efficiency + Demand Management Council Seeks Events and Board Operations Manager

Position Title: Events Manager

Reports To:  CEDMC Operations Director* or CEDMC Managing Director
Terms: Hourly, Part-time (Average 15-20 hours/week, fluctuating around events)
Location: Remote in California
Compensation: $40.00-$45.00/hour depending on experience

About the California Efficiency + Demand Management Council

The California Efficiency + Demand Management Council (CEDMC or the Council) is a 501(c)(6) nonprofit corporation representing the energy efficiency and demand management industries. The Council’s mission is to accelerate the evolution of clean energy markets and expand the impact of distributed energy resources vital to California’s future.

The Council was formed in 2009 and currently represents more than 70 member companies. Through policy leadership, industry collaboration, and stakeholder engagement, the Council works to advance energy efficiency, demand flexibility, demand response, and distributed energy resources across California.

For more information, visit www.cedmc.org.

About the Position

CEDMC is seeking an organized, detail-oriented Events & Board Operations Manager to lead the planning and execution of CEDMC’s conferences, Board meetings, and other organizational convenings.

This is a hands-on role for someone who excels at managing details, keeping complex timelines moving, anticipating needs, and creating polished, well-organized experiences for participants. The Events & Board Operations Manager will work closely with CEDMC leadership, Board members, speakers, sponsors, vendors, and other partners to ensure that meetings and events run smoothly from initial planning through follow-up.

The position has two primary areas of responsibility: event management and Board and governance support

Events Management

  • Manage end-to-end planning and logistics for CEDMC’s annual conferences and other trainings, forums, receptions, and special events.
  • Develop and maintain event workplans, timelines, budgets, registration processes, and planning documents.
  • Source, evaluate, and coordinate venues, catering, A/V, technology, and other event vendors; support contract negotiation and track vendor deliverables.
  • Manage event registration systems, attendee communications, and participant inquiries.
  • Coordinate speakers and moderators, including scheduling, presentation collection, biographies, session materials, and other logistical needs.
  • Coordinate event sponsorship logistics, including sponsor commitments, benefits, materials, invoicing coordination, and fulfillment.
  • Prepare event materials, including agendas, programs, signage, name badges, presentation decks, participant resources, and other collateral.
  • Coordinate event communications and website updates related to registration, speakers, schedules, sponsors, and logistics.
  • Lead day-of event execution, including venue coordination, registration, speaker support, A/V troubleshooting, volunteer or staff coordination, and management of the event run-of-show.
  • Coordinate post-event surveys, attendance and financial reporting, sponsor follow-up, and lessons learned.
  • Maintain organized records, templates, vendor information, timelines, and other systems that improve the efficiency and quality of future events.

Board & Governance Support

  • Coordinate CEDMC Board of Directors and Executive Committee meetings, including annual scheduling, calendar management, meeting notices, attendance tracking, and logistics.
  • Work with CEDMC leadership to prepare and distribute agendas, Board packets, presentations, and other meeting materials.
  • Attend Board meetings and prepare accurate, concise meeting minutes, including motions, decisions, and action items.
  • Manage the review, adoption, distribution, and recordkeeping of approved Board minutes.
  • Maintain organized Board and governance records, including bylaws, Board rosters, terms, committee assignments, signed documents, and other governance materials.
  • Coordinate the annual Board nomination and election process, including schedules, candidate materials, ballots, communications, and recordkeeping.
  • Plan and execute the Board’s annual in-person retreat, including venue, lodging, meals, travel information, meeting materials, activities, and other logistics.
  • Support Board committees and special Board meetings with scheduling, materials preparation, and meeting logistics as needed.
  • Track Board and committee action items and support timely follow-up.
  • Maintain Board calendars, contact information, distribution lists, shared files, and other administrative systems necessary for effective Board operations.
  • Help create a consistently organized, responsive, and professional experience for CEDMC Board members.

Core Competencies and Experience

  • Minimum of 3–5 years of experience in event management, association or nonprofit administration, executive support, Board support, or a related field.
  • Demonstrated experience planning and executing professional conferences, meetings, retreats, or other complex events.
  • Strong project management skills and demonstrated ability to manage multiple timelines, deadlines, vendors, and stakeholders simultaneously.
  • Experience supporting a Board of Directors, executive team, or other senior leadership group is strongly preferred.
  • Strong meeting administration skills, including scheduling, agenda and packet preparation, minute-taking, action-item tracking, and records management.
  • Excellent organizational skills and exceptional attention to detail.
  • Strong written and verbal communication skills and the ability to communicate professionally with executives, Board members, speakers, sponsors, vendors, and event participants.
  • Ability to anticipate logistical needs, troubleshoot problems, and remain composed when plans change.
  • Experience managing event vendors and reviewing or negotiating contracts for venues, catering, A/V, and related services.
  • Proficiency with Microsoft Office and Google Workspace; experience with event registration, email communications, project management, and basic design or presentation tools preferred.
  • High level of professionalism and discretion when handling confidential Board and organizational information.
  • Comfortable working independently in a fully remote environment while remaining highly responsive to colleagues and Board leadership.
  • Ability to travel periodically within California for conferences, Board meetings, and the annual Board retreat. Some events may require occasional evening or early-morning hours.
  • Familiarity or ability to learn Squarespace website management and maintenance.
  • Demonstrated commitment to social and racial equity and inclusion.

Location and Compensation

This is an hourly part-time position, anticipating averaging 15-20 hours/week, with some weeks less and some weeks more. CEDMC operates as a fully remote organization. The role’s schedule is expected to be flexible around the needs of events, staff, and the Board, including occasional evening hours and travel associated with in-person events.

Compensation: $40.00-$45.00/hour

This part-time position includes the following benefits package:

  • Retirement plan with employer matching contributions
  • Accrued sick leave and paid time off (PTO)
  • Paid holidays
  • Flexible work schedule
  • Remote work environment
  • Eligibility for annual bonus

Employment Structure & Additional Common Spark Opportunities

The successful candidate will be an employee of Common Spark Consulting, which provides management services to the California Efficiency + Demand Management Council. The Events & Board Operations Manager’s primary assignment will be supporting CEDMC and will work closely with CEDMC’s Operations Director and Managing Director.

As a member of the Common Spark team, the successful candidate may also have opportunities to provide executive assistant support and event, meeting, Squarespace website, and convening support for Common Spark Consulting and its client projects, depending on organizational needs and the employee’s capacity. This may include scheduling and executive coordination, meeting logistics, event planning, participant communications, materials preparation, and related administrative support. Common Spark works to advance boldly inclusive policymaking as the foundation for a clean energy future for all–candidates should demonstrate a commitment to social and racial equity and inclusion as part of the Common Spark Consulting team.

Applications

Interested candidates should submit a resume and cover letter outlining their interest, qualifications, and salary expectations to ops@cedmc.org by Friday, September 11th, 5pm pacific for fullest consideration.

CEDMC and Common Spark Consulting are committed to fostering an inclusive and welcoming environment and encourage applications from individuals with diverse backgrounds, experiences, and perspectives.

###

© Copyright - California Efficiency + Demand Management Council